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| Posting Type: | Open to All Applicants |
| Category: | Business and Financial Operations | FLSA Exempt/
Non-Exempt: | Non-Exempt |
| Agency: | Health & Human Services Comm | Department: | Cashier, Mailroom & Copy Cnter |
| Job Title: | Clerk III - Accounting | Posting Number: | 444654 |
| Full Time/Part Time : | Full Time | Regular/Temporary: | Regular |
| Job Location: | 424 MESQUITE DR | City: | MEXIA |
| Contact: | AccessHR Service Center | Telephone: | 888-894-4747 |
| Salary Range: | $2,194.33 - $3,446.25 | Salary Group: | A11 |
| Shift: | Days (First) | Travel: | 5% |
| Closing Date: | | | |
Job Description:
The Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) providing administrative support services. The Clerk III routinely performs advanced (senior-level) clerical work for the financial office in areas of bookkeeping, inventory control, mail processing and fiscal services. Is responsible for the coordinating of clerical activities including the compiling and tabulating of data, checking and reviewing
documents for accuracy, handling and transporting facility documents and maintaining accurate files. The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires works under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.
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Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office. Participates in the daily run to the local post office to pickup and drop off mail. (10%)
Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer. (5%)
Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Receives unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash. (50%)
Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit. (30%)
Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agency's obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)
TOTAL TIME SPENT: 100%
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Knowledge Skills Abilities:
Knowledge of clerical and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another; to make arithmetic computations; to communicate effectively; and to train other employees.
Experience in a cashier's office setting/customer service environment, preferably in a state hospital or state supported living center setting. Graduation from a standard or high school or equivalent is generally preferred.
Experience and education may be substituted for one another.
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Registration or Licensure Requirements:
Requires a valid driver's license.
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Initial Selection Criteria:
1.Experience in accounting and financial operations. Knowledge of clerical and financial procedures.
2.Experience with a computerized accounting or bookkeeping system.
3.Ability to prepare and maintain records, files, and reports.
4.Knowledge of local, state, and federal laws and regulations relevant to financial operations of a public entity is preferred.
5.Experience in a cashier's office setting/customer service environment, preferably in a state hospital or state supported living center setting. Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another.
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Additional Information:
Requisition # 444654
Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 - 25 must be registered with the Selective Service.
All State Supported Living Center employees are subject to random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
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MOS Code:
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
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HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. |
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