Senior Administrative Assistant - South Campus
FUNCTION: The function of the Senior Administrative Assistant is to provide overall administrative support to the office of Student Engagement and Support.
Essential Job Functions:
- Provides administrative support directly to the Coordinator, Student Engagement and Support.
- Maintains all department budgets lines, including operating, auxiliary, and agency accounts. In addition, generates reports, requisitions, and tracks expenditures for Student Engagement and Support, Student Organizations, and the Game room.
- Manages requests, communication, data, and reports for Student Engagement and Support social/resource programs.
- Compiles and submits monthly expense reports for Student Engagement and Support office and student organizations. Also, submits monthly agency account statements directly to student organizations.
- Provides administrative support for on campus events and programs, including but not limited to: lecture series, movies, special issue programs, and student awards.
- Serves at initial point of contact for stakeholders regarding Student Engagement and Support processes for expressive activity requests and external on campus student related event requests.
- Maintains office supplies inventory and submits orders for the department.
- Submits all room reservation and setup request for all events/activities hosted by the department.
Additional Job Functions:
- Answers phone calls and questions of departmental visitors for Student Development offices during peak registration.
- Performs assigned tasks at the graduation ceremony during the two events per year (December/May).
- Other duties as assigned
Knowledge, Skills and Abilities:
- Possess excellent, organizational, and problem-solving skills.
- Possess excellent interpersonal and communication skills (both verbal and written).
- Ability to promote and maintain effective working relationships.
- Ability to work on multiple projects simultaneously and work well under limited time constraints.
- Ability to effectively present information and respond to questions from other departments, external contractors and vendors, groups of managers, clients, customers, and the general public.
- Ability to work effectively in a multiethnic and multicultural environment with students, faculty, and staff.
- Possess computer literacy (Outlook and MS Office).
Required Education:
- High School graduate or equivalent (GED)
Required Experience:
- Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
- Basic skill level in Microsoft Office - Word, Excel & PowerPoint.
Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.
Salary Grade: 106
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req5168
Posting Close Date: 5/29/2024
All postings close at 6:00 pm CST on the posting close date.