Assistant Director for Development (Athletics)
San Antonio, TX 
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Job Description


Assistant Director for Development (Athletics)


Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 11885
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

UTSA Athletics

The success of UTSA Athletics has played an integral role in generating a greater sense of pride for UTSA and San Antonio. This has resulted in the highest level of support UTSA Athletics has seen in its history, with alumni and donor support increasing exponentially.

On the heels of its entry into the American Athletic Conference, UTSA Athletics launched its latest campaign: Bold Champions in The American. This philanthropic campaign accelerates the university's focused work to elevate UTSA as a national brand and to stake its claim in this competitive conference, which features institutions with robust funding, programming and infrastructure.

Posting End Date: This position will remain open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $45,028 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:
  • Resume and cover letter are required.


Essential Functions

Job Summary

To provide specialized skills and knowledge to assist in the development and implementation of fundraising programs. Responsible for planning, implementing, and evaluating development programs within selected donor constituencies.

UTSA Athletics and the Office of Development seek a proactive and results-driven individual, to provide specialized skills and knowledge to assist in the development and implementation of fundraising programs. This role reports to the Associate Athletic Director of Development and is responsible for planning, implementing and evaluating development programs within selected donor constituencies. Specific duties will include:

Core Responsibilities
  1. Assesses, qualifies, and determines next steps for 230 major gift prospects annually; makes three touch points for each potential donor, with all non-engaged prospects moved to a weekly disqualification report to the Prospect Management & Research team.
  2. Completes contact reports and assists with other gift officer contact reports; assists other gift officers with re-engagement or discovery outreach as needed.
  3. Supports with pipeline increases for annual funds.
  4. Assists with the process of any new prospects added to portfolios, i.e. new season ticket holders with capacity identified through the Data & Strategic Analytics Team.
  5. Supports with building or requesting any spreadsheets or lists of donors necessary for cultivation opportunities.
  6. Responsible for donor travel coordination; maintains away game travel spreadsheet; updates donor travel and shares with football operations; schedules restaurants and other entertainment accommodations; coordinates and distributes donor itineraries.
  7. Coordinates home game suite invitations; maintains home game suite attendee spreadsheet; updates campus invitations list online through Basecamp; sends attendees a welcome email and allocates tickets, hospitality passes, and parking.
  8. Manages and shares AD gameday itinerary by coordinating with external relations staff.
  9. Attends weekly campus meetings regarding football game invitation strategy; coordinates donor briefs with prospect management team; coordinates post-season and bowl VIP lists with VPAAE & President's Office.
  10. Manages Letterwinners Club solicitations and renewals; coordinates advisory board meetings; distributes membership letters, stickers, and t-shirts; implements renewal email appeals and personal phone calls; supports annual homecoming activities for former student-athletes and sports reunion planning; table at student-athlete graduation events for membership acquisition.
  11. Performs other duties as assigned.

Required Qualifications
  • Bachelor's Degree from an accredited institution.
  • One (1) year of relevant experience.
  • Additional education/experience may substitute for experience/education on a one for one basis.
  • Excellent written and verbal communication skills.
  • Computer and standard office equipment.

Preferred Qualifications
  • Experience working in collegiate or professional athletics.
  • Demonstrated knowledge of development information systems.






Additional Information
  • UTSA is a tobacco free campus.
  • This is a security sensitive position. Employment is contingent upon a successful background check.
  • Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions
  • Ability to travel to and from meetings, training sessions, or other business-related events.
  • After-hours and weekend work is required on an occasional basis.

Physical Demands:
  • Sedentary work; sitting most of the time.
  • Walking and standing - occasionally.
  • Repetitive hand motion - routinely.
  • Typing/texting - routinely.
  • Phone - make and answer calls and messages - frequently.

This position will be primarily located on campus. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=11885&PostingSeq=1


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Job Summary
Company
The University of Texas at San Antonio
Start Date
As soon as possible
Employment Term and Type
Regular, Full or Part Time
Required Education
Bachelor's Degree
Required Experience
1 year
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