Job Family Group:

Department/Office:

Time Type:

Compensation:

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Job Description:

JOB DUTIES
Essential duties, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations may be made as required. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. The job description does not constitute an employment agreement and is subject to change at any time by the employer.
Essential duties and responsibilities may include, but are not limited to, the following:

• Serves as the main point of contact for the department by answering the phone, greeting visitors, taking messages.
• Advises students and staff about administrative or academic procedures and policies.
• Types, formats, edits and revises a variety of documents using a computer. Composes basic and special project correspondence.
• Plans and provides logistical and administrative support for events, meetings or other special functions, including on-site support and off-campus events. May attend meetings and provide minutes.
• Supports budget tracking, including travel authorizations, Purchase card (P-card) transactions, etc.
• Coordinates courses and faculty teaching schedules.
• Maintains a variety of files and records consisting of official and confidential matters.
• Prepares travel authorizations, manages travel arrangements and processes travel reimbursements.
• Maintains a variety of files, electronic files and digital records consisting of official and confidential matters.
• Collects, opens, sorts and routes all incoming mail, email, and other electronic correspondence.
• Purchases office supplies and oversees food deliveries for department meetings, and events.
• Supports office manager with the overseeing , planning, assignments and prioritizes work of student workers.
• Creates and maintains various social media platforms with department colleagues
• Supports graduate programs and recruitment, admissions, and program activities.
• Supports ongoing accreditation efforts.
• Assists with special projects.
• Performs other duties as assigned.

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.
• Complies with all Trinity University policies and guidelines.

EDUCATION

Required: High School diploma or GED.

Preferred: Associate's degree or equivalent from two-year college or technical school.

EXPERIENCE

Required: One (1) year of clerical/administrative experience.

Preferred: Three (3) years of clerical/administrative experience with at least one year in higher education.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Proficiency in the use of English grammar, spelling and basic math.
• Knowledge of current methods and systems of bookkeeping, filing and purchasing.
• Proficiency in Microsoft applications including Word, Excel and PowerPoint.
• Proficiency in social media platform navigation
• Excellent verbal and written communication skills.
• Must be responsible, dependable and able to maintain confidentiality.
• Intermediate knowledge of administrative practices and procedures.
• Exceptional time management, organizational and problem-solving skills.
• Must have the ability to multi-task and work cooperatively with others.