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Assistant Facilities Manager
Irving, TX
Job Description
What this job involves -
The Regional Assistant Facilities Manager position will provide the delivery of services to operate and maintain a growing portfolio of properties including customer/client services, financial management, facility maintenance, procurement, work order management and reporting, and supplier management. The position will also develop client relationships with key representatives supporting several of the portfolio's clients' real estate goals and objectives.
Your day to day:
Work with Facilities Manager to oversee the delivery of maintenance,repairand other facility management services for assigned facilities
Lead role in monitoring and improving key stakeholder satisfaction for assigned facilities
Manage by fact using available data to support decision making and issue resolution to ensure high quality facility management services at assigned facilities
Manage quality of facility management services for assigned facilities including the daily delivery ofthird-partyservice contracts; interface with third party service providers to address service issues and needs; coordinate resolutions and activities
Assist in the development and management of the detailed annual operating budget for each assignedfacilities
Assist in the development and management of capital budgets for assigned facilities; ensure all equipment and work orders are documented in the CMMS and facility conditions are properly documented and monitored
Provide support, development, and management of onsite staff
Serve as key point of contact with client site leadership and occupants at assigned properties.
Assist in the development and implementation of the annual management plan; achieve all KPI's/SLA's for assigned facilities
Lead governance meetings for assigned facilities and develop monthly/quarterly budget variance reporting for assigned facilities on a timely basis.
Perform appropriate monthly/quarterly/annual reporting required by client.
Ensure compliance with all Jones Lang LaSalle and client policies, procedures, and standards.
Always performs work in a safe manner in compliance with JLL and client policies and requirements; identify and promptly rectify safety hazards; comply with all safety training requirements; Track and reports accident, incidents and near missesSet up and upkeep of client's guest reservation system (Proxyclick)
Maintenance of client site pages on the client's intranet system including HTML coding (Hippo)
Primary point of contact for JLL manned and unmanned client leased sites by property management and security, including emergencies and after hours.
Use of leased site Building management systems to create WOs for the following
Planned and unplanned maintenance
Security issues
Building access cards
COI compliance
Amenity access
Coordinating use and set up of building owned conference centers.
Visitor access
Moves
Construction
Deliveries
Environmental concerns (ex. Too Hot/Cold)
Allother duties and tasks as assigned
Sound like you? To apply you need:
Bachelor's degree preferred or equivalent work experience
Minimum of two years of industry experience required in either higher education, K-12, corporate environment, third party service provider or as a consultant
Excellent customer, computer, managerial,verbaland written communication skills
Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives
Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third partiesin order toenhance the experience of facility users
Experience with CMMS, Microsoft Office applications, basic knowledge of building systems (mechanical and electrical systems).
Excellent verbal and written communication skills and proven ability to provide direction to staff
Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third partiesin order toenhance the experience of facility users
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
The Regional Assistant Facilities Manager position will provide the delivery of services to operate and maintain a growing portfolio of properties including customer/client services, financial management, facility maintenance, procurement, work order management and reporting, and supplier management. The position will also develop client relationships with key representatives supporting several of the portfolio's clients' real estate goals and objectives.
Your day to day:
Work with Facilities Manager to oversee the delivery of maintenance,repairand other facility management services for assigned facilities
Lead role in monitoring and improving key stakeholder satisfaction for assigned facilities
Manage by fact using available data to support decision making and issue resolution to ensure high quality facility management services at assigned facilities
Manage quality of facility management services for assigned facilities including the daily delivery ofthird-partyservice contracts; interface with third party service providers to address service issues and needs; coordinate resolutions and activities
Assist in the development and management of the detailed annual operating budget for each assignedfacilities
Assist in the development and management of capital budgets for assigned facilities; ensure all equipment and work orders are documented in the CMMS and facility conditions are properly documented and monitored
Provide support, development, and management of onsite staff
Serve as key point of contact with client site leadership and occupants at assigned properties.
Assist in the development and implementation of the annual management plan; achieve all KPI's/SLA's for assigned facilities
Lead governance meetings for assigned facilities and develop monthly/quarterly budget variance reporting for assigned facilities on a timely basis.
Perform appropriate monthly/quarterly/annual reporting required by client.
Ensure compliance with all Jones Lang LaSalle and client policies, procedures, and standards.
Always performs work in a safe manner in compliance with JLL and client policies and requirements; identify and promptly rectify safety hazards; comply with all safety training requirements; Track and reports accident, incidents and near missesSet up and upkeep of client's guest reservation system (Proxyclick)
Maintenance of client site pages on the client's intranet system including HTML coding (Hippo)
Primary point of contact for JLL manned and unmanned client leased sites by property management and security, including emergencies and after hours.
Use of leased site Building management systems to create WOs for the following
Planned and unplanned maintenance
Security issues
Building access cards
COI compliance
Amenity access
Coordinating use and set up of building owned conference centers.
Visitor access
Moves
Construction
Deliveries
Environmental concerns (ex. Too Hot/Cold)
Allother duties and tasks as assigned
Sound like you? To apply you need:
Bachelor's degree preferred or equivalent work experience
Minimum of two years of industry experience required in either higher education, K-12, corporate environment, third party service provider or as a consultant
Excellent customer, computer, managerial,verbaland written communication skills
Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives
Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third partiesin order toenhance the experience of facility users
Experience with CMMS, Microsoft Office applications, basic knowledge of building systems (mechanical and electrical systems).
Excellent verbal and written communication skills and proven ability to provide direction to staff
Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third partiesin order toenhance the experience of facility users
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2+ years
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