5-D Systems, a KRATOS Company is seeking a highly motivated Office Administrator to provide administrative support to the Site Lead and business unit. Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries, expense report processing, and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.

The position is a full-time on-site position at our office in Round Rock, TX

Key Roles and Responsibilities of the Office Administrator include:

• Ensures discreet handling of all business and maintains the highest level of confidentiality.
• Make copies, collate, bind and staple documents and reports.
• Organize and maintain appropriate filling system.
• Runs routine database reports.
• Updates and tracks delegated tasks to ensure progress to deadlines, prioritizes duties and works on several tasks simultaneously.
• Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents.
• Handles a variety of administrative and special project responsibilities.
• Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy.
• Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from 5-D
• May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes.
• Process monthly expense reports
• May cross train with other department administrative personnel to provide back-up coverage for absences and/or peak work volumes.
• Utilizes PowerPoint, Excel, and Adobe to create and modify presentations, data files, and pictures.
• Expertly handles a variety of administrative and special project responsibilities.
• Research information and drafts or prepares research reports or other documents as assigned.i
• Assists in tracking and reconciling department budgets. May also assist VP in creating annual budget and quarterly forecasts.
• Other duties and projects as assigned.

A U.S. DoD Secret Clearance or higher (or the ability to obtain such a clearance if needed)

Education:

Administrative Assistant I

• High school graduate or equivalent and 2+ years directly related work experience.

Administrative Assistant II

• A.S./A.A Degree in related field and 3-5+ years directly related experience. Additional experience may be considered in lieu of degree.

Administrative Assistant III

• Bacheloris degree in business or related field preferred and 5 years minimum directly related work experience. Additional experience may be considered in lieu of degree.

Knowledge, Skills, and Abilities

The knowledge, skills and abilities listed below apply to all levels of Administrative Assistant. Each level of Administrative Assistant has additional knowledge, skills and abilities listed.

• Ability to maintain sensitive and confidential information as required by government standards
• Ability to interact effectively with peers and supervisors
• Ability to interact appropriately with the public when necessary
• Ability to adhere to workplace rules
• Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters.
• Detail oriented, precise, and accurate.
• Strong organizational skill.
• Ability to anticipate scheduling conflicts and recommend solutions.
• Ability to work both in a team environment and independently.
• Familiarity with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel.
• High degree of integrity; solid judgment and initiative.
• Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts.
• Ability to research and solve problems resulting from the nature of tasks assigned.
• Proficiency with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel. Access skills a plus.
• Experience with automated business planning and control systems
• Proficiency with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel. Access and Project skills a plus.
• Demonstrated ability to work independently with little guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment and working collaboratively as a member of the team.
• Sound decision making ability.
• Ability to read, analyze and interpret business information, financial reports and contracts.
• Possess a high degree of business acumen and professionalism.
• Possess project management skills.
• Excellent organizational skills and proven expertise in managing and mastering details.
• Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Project, and Access.
• Advanced Excel skills a must.
• Able to interact with all levels of the organization.
• Responds well to pressure, is resourceful and efficient.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS:

• Office environment
• Ability to stand and sit for long periods of time
• Ability to perform repetitive motion (keyboarding, 10-key, phones)
• Ability to lift up to 25 pounds