Administrative Assistant (Grant Funded) - Central Campus

• Assist Leader(s) with all office management functions.
• Ensures website/OER TX is updated and maintained as per leader's directions.
• Assures quality and timely scheduling of monthly meetings via Zoom as well as the 3 in-person workshops.
• Implements ant security procedures for equipment, materials and supplies as necessary.
• Provide administrative assistance and support to committee chairs, including recording minutes and attendance
• Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.
• File and maintain all office records. Shred documents after required holding period.

• Manages leader's P-card purchases, receipts and reports.
• Assists with other project staff and participants, as needed.
• Maintain inventory of supplies and advises Leader of status.

• Website updates and maintenance proficiency
• Professional discretion/confidentiality
• Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint
• Excellent written and verbal skills
• Excellent phone and email etiquette
• Ability to interface with all levels of employees and clients
• Ability to work well in a fast paced environment
• Detail oriented, flexible, team player
• Ability to work in a variety of environments - individual office space; cubicle; open space

• High School diploma or GED

• Associate's Degree

• Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

• Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply.

Grant-funded positions are contingent on the continuation and the availability of grant funds.

Salary Grade: 103

Salary is based on the Board-approved salary schedule for the current fiscal year.

Requisition Number: req5145

Posting Close Date: 5/8/2024