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Workplace Planner
San Antonio, TX
Job Description
We are seeking a Workplace Planner to successfully manage the supply, capacity, and demand of a space portfolio for a specific client at the Enterprise level.
Role Purpose
As a Workplace Planner, you will be driving the development of strategic plans. Sequencing of building and floor level migrations as well as facilitating and/or resolving planning issues identified in customer meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will govern, educate, and enforce space policies/guidelines, procedures, and protocols with the account team. You will track and notify the client of customer requested exceptions; create and document all related reporting and as necessary, develop specific Planning Strategies for approval by Senior Leadership. You will be a Subject Matter Expert in the client's workplace program and the use of utilization data to drive solutions which increase productivity of the Workplace. You will, model superior client relationship management and strategic thinking.
You'll need to have a great knowledge in Corporate Real Estate. In this role, you will interact with organizational leadership, identifying requirements, preparing, and updating project status reports on actual seat demand versus projected seat demand at the site level or business unit level; reporting out on the current supply, capacity, and forecast inventory changes as required. You'll be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for the projected planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the site and business unit level. You must be familiar with typical occupancy metrics, sharing ratios, and industry occupancy trends.
What this job involves
Key responsibilities include:
To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with:
CREWS to review and resolve planning forecast requirements, concerns, and issues.
Business Unit and HR leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level.
Corporate Finance group to gather top-down headcount and growth projections.
Project management to review developed planning strategies which drive Capital construction projects and support the planning to implement these projects.
Move coordination and facility management teams to review and approve requested moves, develop migration plans, and conduct facility audits.
Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed and followed
Every day is different, and in all these activities, we'd encourage you to show your ingenuity.
Sound like you? To apply you need to be / have:
Requirements
A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required; also, along with minimum of 5 - 7 years of experience in corporate environment. Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable. CAFM system experience also highly desirable.
You'll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses. You will be successful if you have advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations), and AutoCAD (basic test-fits and square foot calculations). Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point for presentations to client and lines of business is highly valued. You'll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients. You'll discover how to be proactive and innovative with solutions for your stakeholders.
Excellent communication skills are important - both written and spoken - and we'll expect you to work independently, multi-task, and manage your time to meet deadlines. You keep on top of things as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Most importantly, you'll want to work as part of a diverse supportive and talented team.
Behavioral Competencies
Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
Helps others - Builds relationships, actively collaborates, helps others succeed.
Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
Business first - Focuses on customers and clients, business/financial acumen, JLL first
Inspire - Inspire others, creates vision and strategy, energizes others
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Role Purpose
As a Workplace Planner, you will be driving the development of strategic plans. Sequencing of building and floor level migrations as well as facilitating and/or resolving planning issues identified in customer meetings. You will ensure that planning is aligned with corporate guidelines, and that all scenarios maximize use of space. You will govern, educate, and enforce space policies/guidelines, procedures, and protocols with the account team. You will track and notify the client of customer requested exceptions; create and document all related reporting and as necessary, develop specific Planning Strategies for approval by Senior Leadership. You will be a Subject Matter Expert in the client's workplace program and the use of utilization data to drive solutions which increase productivity of the Workplace. You will, model superior client relationship management and strategic thinking.
You'll need to have a great knowledge in Corporate Real Estate. In this role, you will interact with organizational leadership, identifying requirements, preparing, and updating project status reports on actual seat demand versus projected seat demand at the site level or business unit level; reporting out on the current supply, capacity, and forecast inventory changes as required. You'll be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for the projected planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the site and business unit level. You must be familiar with typical occupancy metrics, sharing ratios, and industry occupancy trends.
What this job involves
Key responsibilities include:
To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with:
CREWS to review and resolve planning forecast requirements, concerns, and issues.
Business Unit and HR leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level.
Corporate Finance group to gather top-down headcount and growth projections.
Project management to review developed planning strategies which drive Capital construction projects and support the planning to implement these projects.
Move coordination and facility management teams to review and approve requested moves, develop migration plans, and conduct facility audits.
Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed and followed
Every day is different, and in all these activities, we'd encourage you to show your ingenuity.
Sound like you? To apply you need to be / have:
Requirements
A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required; also, along with minimum of 5 - 7 years of experience in corporate environment. Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable. CAFM system experience also highly desirable.
You'll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses. You will be successful if you have advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations), and AutoCAD (basic test-fits and square foot calculations). Proficiency in Microsoft Office suite and ability to consolidate data and floor plans into Power Point for presentations to client and lines of business is highly valued. You'll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients. You'll discover how to be proactive and innovative with solutions for your stakeholders.
Excellent communication skills are important - both written and spoken - and we'll expect you to work independently, multi-task, and manage your time to meet deadlines. You keep on top of things as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Most importantly, you'll want to work as part of a diverse supportive and talented team.
Behavioral Competencies
Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
Helps others - Builds relationships, actively collaborates, helps others succeed.
Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
Business first - Focuses on customers and clients, business/financial acumen, JLL first
Inspire - Inspire others, creates vision and strategy, energizes others
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5 to 7 years
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