Overview:

The Purchasing Specialist is responsible for requisition to purchase order transactions. The role of the Purchasing Specialist will, under supervision, work with internal stakeholders to create, expedite, receipt, and close requisitions and purchase orders for all Company facilities. The Purchasing Specialist will utilize the scope of work from the internal client and Strategic Sourcing policies to ensure requisitions and purchase orders are properly prepared and submitted with all necessary documentation so that the requisition can be routed for approval and converted into a Purchase Order (PO) with no rework.

Roles and Responsibilities:

• Reviewing requisitions from different departments and verifying their accuracy and completeness according to the company's policies and procedures
• Receives business requirements from internal stakeholders
• Work with Strategic Sourcing Team and Internal Stakeholders to coordinate quotes, initiate request for bid, and/or bid waiver requests to ensure a properly prepared requisition.
• Ensures the requisition is properly set up as good or services.
• Preparing and issuing purchase orders to approved suppliers
• Works to get Purchase Orders issued once requisition is approved
• Tracks purchase orders through approval to close once the work is complete and all payments issued.
• Responsible for working with field and vendor to understand any change orders required and then submitting in a timely manner.
• Monitors the status of orders and expedites when requested
• Maintaining and Communicating with suppliers and internal departments PO status, change order requests, resolve any issues and discrepancies.
• Receipts invoices that have been validated by the service entry team for payment

• Identifying and implementing process improvements and best practices
• Providing support and guidance to other staff members involved in purchase orders management
• Maintaining records of purchase orders, invoices, receipts, and other related documents
• Partner with other procurement staff, finance and accounting staff, and managers to coordinate purchasing activities and resolve any problems.
• Performs other job-related duties as assigned
• Complete end of month activities timely and accurately

Qualifications:

Required

• At least three years of experience in purchase orders processing or a similar role
• Knowledge of purchasing principles, practices, and regulations
• Proficiency in Microsoft Office applications, especially Excel
• Knowledge of ERP systems and purchasing software, especially Oracle.
• Diligence, accuracy, planning and organizing.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and people skills

Preferred

• Ability to interact with all levels of the organization, ranging from senior executives through middle management.
• Ability to work independently and as part of a team.
• Ability to work constructively under pressure and meet deadlines.
• Being comfortable working in a fast-paced often changing environment, anticipating needs, and staying ahead of them.
• Values diversity and is comfortable in dealing with diverse cultures.