InGenesis is currently seeking an Administrative Assistant to work with our client. In this role, you will directly support department administration and staff in daily operations. This position requires a confident self-starter.

If you meet the qualifications outlined below, apply today and we'll reach out to answer any questions you may have!

Job Responsibilities

* Provide customer service and greet visitors.

* Answer phones, screen and route calls, convey messages, run errands and make copies.

* Retrieve, sort and distribute mail to the appropriate individual(s).

* Maintain office inventories and arrange for services as needed from office equipment, training, and department onboarding.

* Arrange for meeting space and provide support as need for meetings (Zoom and Microsoft Teams).

* Organize office procedures to ensure effective operation and promote teamwork between all department personnel.

* Compile and arrange complex data.

* Compose and process repetitive and non-repetitive documents in accordance with established procedures.

* Create and maintain personnel files for all department staff members.

* Interpret and implement administrative policies and procedures and ensure department policy and procedure manual is updated annually.

* Purchasing and Inventory: Track purchases and pick-ups for reconciliation and budgeting.

* Perform other duties as assigned, includes, but is not limited to, participation and assistance with performance improvement projects.

Minimum Qualifications

* Education: High school diploma or equivalent. Bachelor's Degree preferred.

* Four (4) years secretarial experience including advanced secretarial duties.

* Excellent customer service skills.

* Possess good interpersonal skills

* Preferred Experience: Knowledge or Microsoft Office Suite, intermediate skills in Microsoft Outlook, Zoom, and Visio.

EEO Statement:

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation in the hiring process, please let us know by visiting our website at https://www.ingenesis.com/careers/site-accommodations

Company Statement:

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.