Clerk II
Big Spring, TX 
Posted 5 months ago
Job Description
Posting Type:Open to All Applicants
Category:Business and Financial OperationsFLSA Exempt/
Agency:Health & Human Services CommDepartment:Property
Job Title:Clerk IIPosting Number:445292
Full Time/Part Time :Full Time Regular/Temporary:Regular
Job Location:1901 N HIGHWAY 87City:BIG SPRING
Contact:AccessHR Service CenterTelephone: 888-894-4747
Salary Range:$1,981.75 - $2,750.00Salary Group:A09
Shift:Days (First)Travel:10%
Closing Date:
Job Description:
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the State Hospital System (SHS) may be just the place for you! The SHS is comprised of nine psychiatric hospitals located throughout the state and one youth residential psychiatric center in Waco. The SHS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.
Inventory/Property Clerk supervised directly by the Chief Financial Officer. Works under supervision with moderate latitude for the use of initiative and independent judgment. Provides a variety of support services to Asset Management. Support services to include but not limited to clerical and moving light furniture. Coordinates with the Asst. Supt in moves. Assists in complex inventory and asset accounting capital assets and non-capitalized assets. Work involves assisting with the planning, overseeing and maintaining asset inventory records and physical inventories, receiving assets, and disposing of surplus property. Responsible for maintaining asset records in inventory accounting database for capitalized assets and non-capitalized assets. Requests inventory numbers and places asset barcode tags prior to delivery of asset to department. Performs job functions as the inventory assistant for facility. Performs data entry to keep property files current. Conducts annual inventories and produces reconciliation reports. Ensures accuracy of inventory records in the Health and Human Services Administrative System (HHSAS). Reviews and reconciles asset accounting reports generated by HHSAS and files kept locally. Maintains asset management files.
Responsible for maintaining Trust Fund
Essential Job Functions:
Coordinates and may handle the pickup, transfer, organizing and disposal of agency surplus furniture/equipment. Coordinates office moves. Assists in maintaining asset accounting records in HHSAS ensuring correct quantity, cost, description, accounting codes and requesting program information are entered. Requests inventory numbers to capitalized, controlled and leased assets from Property Management/Austin. Upon verification, enters receiving information into HHSAS. Enters make, model and serial number for inventoried assets. Ensures receiving signatures are documented. Requests numbered bar code tags for inventoried assets and distributes them to departments as appropriate. Moves furniture and equipment. Coordinates move of goods to and from salvage, storage, and surplus. The work requires physical strength, stamina, and good organizational skills.

Assist in the scheduling and posting agency surplus property for facility in Auctioneer website. Prepares documents for transfer or sale of equipment. Reviews all forms processed and assures that departments expeditiously complete according to established policies. Responsible for transfers of agency assets to and from each department. Works closely with other agencies to ensure inter-agency transfer documents are signed and tracked. Ensures accuracy of inventory records in HHSAS. Performs data entry to update system as needed.

Performs functions as the Inventory Coordinator Assistant. Oversees the preparation, accuracy and flow of asset transfer and surplus disposal documents by departments. Assists in coordinating, conducting and reconciling section inventories. Monitors compliance of asset management policies, procedures and State Comptroller guidelines. Responds to routine inquiries and advises staff regarding those policies.

Conducts annual inventory for facility. Physically scans assets with an electronic barcode reader. Downloads scanners and processes data files for uploading into HHSAS. Produces missing, overage and matching reports from HHSAS. Reconciles inventory results with asset accounting records.

Responsible for maintaining the Trist Fund system and all other activities involved in the Trust Fund operations.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of office practices and procedures.
Knowledge of database, spreadsheet and word processing software.
Knowledge of automated asset management, purchasing, and accounting systems.
Knowledge of moving techniques
Knowledge of inventory control methods and procedures.

Skill using a personal computer and office equipment.
Skill in data entry and inventory/asset control systems.
Skill in the use of moving techniques.
Skill in problem solving and attention to detail.

Ability to manage time, organize workloads, set priorities, and carry out assigned tasks in a timely manner.
Ability to work cooperatively with others and deal with stressful situations in a diplomatic and tactful manner.
Ability to effectively communicate both verbally and in writing.
Ability to maintain effective relationships with general public, and employees.
Ability to interpret laws, regulations, policies and procedures.
Ability to review work for accuracy.
Ability to perform clerical tasks independently.
Ability to organize information logically.
Ability to maintain asset accounting records.
Ability to lift at least 50 lbs
Registration or Licensure Requirements:
none required
Initial Selection Criteria:
Experience in Accounting especially Inventory Management and Trust fund operations
Valid Texas Driver's License
Be able to move furniture and equipment - ability to lift at least 50 lbs
Computer Skills - Excel, etc
At least HS Graduate
Additional Information:
Req # 428875
applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service. NOTE: To be considered for this position, your application must clearly show how you meet the initial criteria and the knowledge, skills and abilities requirements. Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. Must have the ability to be trained on and conduct Treatment Intervention and Protection Strategies (TIPS).
1912Inventory & Store Spclst II92Y, LS, SK, 420, 0431, 2G0X1Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 92Y, LS, SK, 420, 0431, 2G0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at

MOS Code:

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$1,981.75 - $2,750.00
Required Experience
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