Medical Records Clerk
Richmond, TX 
Posted 1 month ago
Job Description
Posting Type:Open to All Applicants
Category:Office and Administrative SupportFLSA Exempt/
Agency:Health & Human Services CommDepartment:Client Records
Job Title:Medical Records ClerkPosting Number:439713
Full Time/Part Time :Full Time Regular/Temporary:Regular
Job Location:2100 PRESTONCity:RICHMOND
Contact:AccessHR Service CenterTelephone: 888-894-4747
Salary Range:$1,981.75 - $2,904.91Salary Group:A09
Shift:Days (First)Travel:5%
Closing Date:
Job Description:
Administrative Asst I
Document Imaging Technician I works under the direct supervision of the Medical Records Director and performs entry-level electronic document imaging of medical records with the use of digital imaging equipment, software and scanners. Maintains filing systems of electronic and paper records. Prepares, tracks and sends paper records for off-site storage in accordance with retention guidelines. Retrieves, copies and disseminates confidential paper and electronic medical records. Works under general supervision with minimal latitude for the use of initiative and independent judgement
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Maintains moderate volume of hard copy medical records received daily per Record Maintenance Guidelines, retention schedule and filing system. Prepares paper medical records for off-site storage and maintains recordkeeping system for tracking and retrieval. Process admission and discharge records accurately and timely. Scans, uploads moderate volume of external medical records, consents to electronic document management system (IRIS) with accuracy and precision, and properly arrange for confidential shredding. Assists and tracks requests for paper and electronic medical records from internal and external staff including guardians, hospitals, and specialty clinics according to HIPAA guidelines and confidentiality. Provides reports from electronic filing system for medical billing purposes, separations and discharges. Retrieves and disseminates mail for department daily. Assists with entering transfers, leaves and discharges into electronic system (IRIS) and verify accuracy. Performs other duties at the request of the supervisor. Performs special assignments at the request of the supervisor to further SSLC goals. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:
Knowledge of office practices and administrative procedures. Skill in clerical duties relating to medical records. Knowledge of the operation and maintenance of digital imaging equipment and scanners. Skill in the use of standard office equipment and software such as fax machine, copier, etc. Skill in use of personal computers and software applications in a windows environment (Microsoft Office Suite - Excel, PowerPoint, Outlook, Word, Access, Adobe Acrobat). Ability to organize and electronically produce large quantities of medical documents with accuracy and according to timelines. Ability to accurately file and maintain large volume of paper medical records according to filing system. Ability to perform accurate data entry to maintain tracking of electronic and paper records. Knowledge of medical terminology and familiarity with diagnostic coding. Ability to communicate verbally and in writing to inquiries in a clear and concise manner. Ability to work effectively with others and as a team member. Ability to handle and safeguard sensitive and confidential information. Ability to be flexible in handling work assignments. Ability to prioritize a variety of assignments. Ability to understand and follow instructions.
Registration or Licensure Requirements:
Initial Selection Criteria:
Graduation from an accredited senior high school or GED equivalent plus two years related experience with filing and management of digital and hard copy medical records. Knowledge of medical terminology. Skilled in the use of Microsoft Office software applications (Word, Excel, Access, PowerPoint, Outlook).
Additional Information:
Requisition # 439713

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 - 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
$1,981.75 - $2,904.91
Required Education
High School or Equivalent
Required Experience
2+ years
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