Legal Support Supervisor
Dallas, TX 
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Posted 9 days ago
Job Description
    US-TX-Dallas
    Legal Support Supervisor
    ID2019-1864
    CategoryManagement
    TypeRegular Full-Time
    FLSA StatusExempt
    Scheduled Hours40
    Overview

    The Legal Support Supervisor provides day-to-day and long-term management of Assistants and clerical staff in support of attorney and paraprofessional workflow. The Legal Support Supervisor acts as the liaison between the Administration, Human Resources, department chair and/or practice group leaders and staff. The Legal Support Supervisor communicates and enforces policies and procedures, resolves problems which impact productivity, manages workflow and ensures staff performance meets Firm standards.

    Responsibilities
    • Coordinate legal support staff assignments to ensure adequate coverage and balanced workload through team support
    • Determine assistant assignments which will meet planned law department and practice group attorney/assistant ratios; identify and recommend changes in legal support staff headcount to department chair and/or office administration
    • Handle performance and conduct related coaching/disciplinary action as appropriate, including working closely with the Office Administrator and Human Resources Manager to ensure appropriate action and documentation is on file
    • Ensure the performance of high quality work and delivery of high quality work product as performed by direct reports in support of attorneys and paraprofessionals
    • Approve scheduling of time off, paid and unpaid, in accordance with Firm policies while ensuring equitable treatment of all direct – reporting staff
    • Prepare daily schedule to ensure coverage for planned and unplanned absences, prioritizing coverage according to most critical need
    • Assess individual and group training needs and make recommendation to Administration and/or training personnel; coordinate schedule for special Firm, office or departmental training projects
    • Participate in the interviewing and selection process of new legal support staff
    • Work with department chair and/or practice group leader to determine attorney and paralegal office assignments; coordinate necessary moves and equipment placement with appropriate local and national service/administration departments
    • Conduct annual performance reviews for direct reports; gather input from attorneys, timekeepers and coordinating secretaries as appropriate; prepare written compilation form; meets with Human Resources Manager and/or Director, Operations and Administration as needed, recommend appropriate rating and salary increase amount; conduct performance review session with employee and present annual compensation statement
    • Perform 6-month evaluations for new hires and transfers; solicit feedback with regard to performance of permanent and temporary unassigned assistant, and provide coaching and counseling as needed
    • Other duties as assigned
    Qualifications
    • Bachelor's Degree (preferred); Business management and administration or other related field
    • Minimum of three years' supervisory experience; preferably in a legal environment
    • Work experience managing workflow in a service environment preferably in a large law firm setting or legal department

    Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.

    Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.

    We invite you to consider a career with Foley.

    Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

     

    Job Summary
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Work Hours (i.e. shift)
    40
    Required Experience
    3+ years
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