Lubbock

37372BR

Procurement Services

Position Description

Analyzes and coordinates office services such as personnel, budget preparation and control, fiscal affairs, equipment utilization, records control, and special management studies.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

About the Department and/or College

The Procurement Services department includes Strategic Acquisitions, Contract Management, Payment Strategies, Travel Services, Procurement Card Services, Supplier Services, and Business Intelligence & Support Services.

Procurement Services' mission is to provide excellent customer service while adhering to the highest ethical values in the purchase, receipt, and payment of goods and services in support of the University's mission and goals; to maintain resourceful practices that follow the laws of State of Texas and to maintain and expand vendor relations that enable competitive and diversified vendor sources that will provide the best value to the University.

Major/Essential Functions

Reviews, negotiates, approves, and procures goods and services using the appropriate solicitation method. Evaluates purchases to determine best value through competitive solicitation/quotes, cooperative contracts, or other contract resources. Departmental expectations are that the Acquisition Analyst has a high level of understanding of the industry of their category/commodity assignments, be knowledgeable of the availability of various purchasing contract options and is the subject matter expert regarding TTU Operating Policies and Procedures that govern their associated category/commodity assignments. (Core Skill Set)

Monitors purchasing functions to ensure compliance with State of Texas regulations and Statutes, TTU System Regents' Rules, TTU System Regulations, TTU Operating Policies and Procedures, and legal aspects of public procurement. Departmental expectation is that an Acquisition Analyst will maintain a current knowledge base of best practices, current developments, and changes to ensure compliance with statutory requirements and System and University policies, federal procurement requirements, including compliance with HUB participation goals, and reporting requirements. Review and correct requisitions for completeness and clarity.

Performs cost and market analysis to onboard suppliers and contracts to identify best value, value analysis, and total cost of ownership. Departmental expectations are that an Acquisition Analyst will research market sources and suppliers to locate and ensure the most cost effective and competitive pricing for the procurement of goods and services (Core Skill Set).

Prepares or assists with the preparation of specifications for informal and formal solicitations, including all related research and value analysis. Performs research associated with market trends of commodities and services in order to develop specifications in accordance with procurement regulations and guidelines that will be consistent with contract expectations, mitigate risk for the University, and provide overall best value. (Core Skill Set)

Acquire and maintain required state certifications - State of Texas: CTCD and CTCM within the Comptroller's specified time frames. Strives to obtain and maintain nationally recognized procurement/contract certifications. Maintain all necessary CEU's as required for certifications and attend other training and/or courses as directed by the Manager.

Maintain individual workload statistics. Weekly approval completion expectation is 87 approvals per week with a 20% variance depending on the time of year. Departmental expectation is that all requisitions submitted for approval are reviewed and action has started within twenty-four (24) hours from receipt in TechBuy. Seventy-five percent (75%) of transactions should be completed in forty-eight (48) hours. Any requisition that is on a punchout and received by 4:00 pm central must be completed the same day that it is received by the Strategic Sourcing team. For orders that are not approved for more than forty-eight (48) hours, there must be a comment in the Comments section of the requisition with an explanation regarding why the requisition is on hold (quote expired, artwork not attached, etc.). (Core Skill Set)

Professionally and empathetically address incoming requests from customers and internal staff within a maximum of two business days. Maintain a balance between TTU Operating Policies and Procedures and customer benefit in decision making. Continuously evaluate and identify opportunities to drive process improvements that positively impact the customer's experience. Provides service to help determine the most suitable solution to meet customer needs in accordance with the objectives of TTU. Other related duties as required.

Required Qualifications

Bachelor's degree in job related field plus one year of related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

Accounting and Finance experience, Banner, JAGGAER (TechBuy), Microsoft Office Suite. Knowledge of State and/or University purchasing procedures, laws, and administrative codes. Bachelor's degree in accounting or finance. Maintains certifications-CPPB, CTP, CTPM, CTCD, CTCM, etc.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Optional Attachments

Professional License/Certification, Recommendation/Referral, Other Documents Supporting Qualifications

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

17.09

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

Monday-Friday; 8 AM to 5 PM

Grant Funded?

No

Job Group

Information and Records Clerks

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Air Force Specialty Code

3A1X1

Army Military Occupational Specialty Code

42L, 42E

Marine Military Occupational Specialty Code

0111, 0101

Navy Enlisted Classification Code

1802, 641X