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Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
The Practice Coordinator in the Dallas, TX office will support lawyers in our Intellectual Property practice. This position entails a range of responsibilities and challenges that require strong communication and troubleshooting abilities and strong administrative, multi-tasking, and client-service skills. The ideal candidate will have several years' experience in patent prosecution in a law firm or corporate IP department, will take initiative, have integrity, and will be dependable. Overtime and flexibility in schedule may be required from time to time.
Draft and submit filings with the US Patent and Trademark Office (USPTO)
Document production including formatting, editing and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
Proofread documents, correspondence, etc. for content, grammar and accuracy
Organize client files in paper form and/or electronically via the firm's document management system (FileSite)
Process new client/new matter and conflict search requests using the firm's InTapp application and prepare engagement letters
Enter, edit and transfer lawyer time entries in Epoch, as requested
Assist with the preparation of monthly client invoices including edit, finalize and submit for e-billing, as necessary
Assist with docketing and maintain lawyers' calendars
Coordinate lawyer travel arrangements including air, hotel and car reservations
Process and manage lawyer expenses utilizing the firm's Chrome River application
Serve as the liaison to clients and government agencies via verbal and email correspondence as directed
Schedule client and firm meetings including coordinating audio/video conference meetings and catering needs
Convert/scan documents to electronic format
Internet research, as requested
Assist with CLE registration including obtaining approval, registering, calendaring andprocessing payment
Other duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Minimum five years of Intellectual Property Patent Prosecution experience required
Some experience in IP patent litigation required
Experience with e-filing with court and USPTO
Proficient with Microsoft Office Suite
Excellent organizational skills and attention to detail
Strong written and verbal communication
Experience working with lawyers in international legal practices
Ability to work harmoniously and effectively with others as part of a team
Exercises confidentiality and discretion
Maintains a calm and professional demeanor at all times
Demonstrates good judgment and strong interpersonal skills
Self-starter who is committed to the job, with flexibility to work overtime as needed
High school diploma is required, some college is preferred
Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
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Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency
Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Applicants with disabilities are encouraged to inform a Recruiting Representative if they require a reasonable accommodation to perform a job for which they are otherwise qualified.