Lubbock

36327BR

PI Sarah Beal

Position Description

Performs complex work computing, classifying, recording, and verifying numerical data for use in maintaining accounting records. May supervise subordinate employees.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Major/Essential Functions

• Process procurement requisitions and travel reimbursements for US PREP team, providers, and district partners including: submission of purchase orders, invoices for non-employee consultants, and TTU employee travel reports ensuring TTU policy compliance.
• Assist in monthly tracking of p-card transactions through Chrome River and SmartSheet, assists in preparation of monthly reports for submission to Procurement office.
• Assist in tracking of the budgeted travel reimbursements as they are processed via the TTU travel system or procurement services using SmartSheet.
• Utilizes the US PREP travel Inbox, organizing incoming travel into appropriate folders, and archiving once travel is processed.
• Assist, as needed, in preparing reports as needed for funding agencies, COE Research Office, and other requested/required reports.

Required Qualifications

Completion of high school or the equivalent with four years progressively responsible experience. May require a typing proficiency of 60 words per minute. Additional education may substitute for required experience on a year for year basis.

Preferred Qualifications

• Experience in processing travel, purchase orders, and p-card reconciliation in a higher education setting.
• Ability to communicate well with all levels of professional individuals verbally and in writing.
• Ability to be flexible and pivot as changes are needed.
• Have strong initiative and be able to work in a fast paced office with many on-going projects.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Occasional Duties

• Assists in planning US PREP Convenings and other program meetings or events.
• Assists in the logisitcal facilitation of all program events to include participant travel, travel reimbursements, facility rentals/lodging, invitation notices, and attendee management, catering, and all other arrangements needed to set up meetings or events.
• Assist US PREP providers with travel arrangements and reimbursements of expenses for all US PREP Center program convenings.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

15.80

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

Travel Required

Up to 25%

Shift

Day

Schedule Details

8-5

Grant Funded?

Yes

Job Group

Bookkeeping and Accounting

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.